Appleby Camps & Academies Code of Conduct

Appleby College

Camps & Academies

Code of Conduct

Appleby College Camps & Academies are committed to creating a safe, nurturing and inclusive learning environment. We aim to provide a positive climate where all Community Members - Participants and their parents, guardians and family members, our staff, volunteers, agents, and group leaders – feel safe, included and accepted - free from harassment, discrimination, and harm; supported by appropriate supervision and health protection; and upheld by a smoke/vape-free campus, cared-for facilities, and a community grounded in respect for all.

All Appleby College Camps & Academies Community Members are expected to demonstrate respect for the dignity and rights of others and to always behave in an inclusive and responsible manner. Camps & Academies staff commit to working collaboratively with Participants to rectify behavioural issues, and to make all attempts to ensure a safe and enjoyable experience for all.

Should there be an infringement on any aspect of this Code of Conduct, Appleby Camps and Academies reserves the right to take appropriate action, which may vary from conversations and/or corrective action at the time of the incident, temporary suspension or other measures, up to and including removal of a Community Member - without refund. In extreme situations, Community Members may be prohibited from applying to Appleby Camps & Academies programming in future.

Active Engagement: Participants are expected to be actively engaged in their respective programs, follow all expectations and guidelines, and make reasonable effort to integrate into the program environment and with those around them.

Abuse: Physical or psychological abuse, including bullying, will not be tolerated.

Respect for property: Community Members must respect Appleby College property and the property of others. Any action that results in damage to property will not be tolerated. Offenders may face corrective action and will be required to pay for damages.

Smoke- and vape-free environment: The program is conducted in a smoke- and vape-free environment. Community Members are not permitted to smoke or vape at any time during the program, on or off campus, indoors or out.

Anti-Discrimination and Anti-Racism
Appleby College Camps & Academies is committed to maintaining an environment that is inclusive, accepting, and supportive of all individuals. Community Members are expected to uphold this commitment by contributing to a community grounded in dignity and mutual respect.

Community Members must not:

Engage in any form of discrimination, exclusion, or harassment based on race, colour, gender identity or expression, language, religion or non-religion, sexual identity or orientation, degree of ability or disability, socio-economic background, or any other aspect of personal expression.
Use any form of racialized or discriminatory language, whether through slurs, insults, insinuations, jokes, stereotypes, or coded remarks that attack or demean another person’s race, ethnicity, religion, culture, or background.
Display, share, or circulate material online or in person that perpetuates racism, intolerance, or hate toward individuals or groups.
Use gestures, actions, or behaviour that isolate, target, or degrade others.

Defamation: Defamation online or otherwise of other Community Members, or Appleby College Camps & Academies and its programs is prohibited.

Respectful conduct: Community Members must behave in a manner appropriate to the program. This includes refraining from abusive or profane language, avoiding disruptive conduct, and showing respect for the rights, dignity, and property of others.

Personal items and safety: For the safety and comfort of all Community Members, items such as pocketknives or any object that could be considered a weapon are not permitted in our programs.

Health and community responsibility: Community Members are expected to support the well-being of the entire community by remaining diligent in monitoring for signs of illness. Community Members who are unwell or are experiencing symptoms of any kind must remain at home, and the appropriate office must be informed promptly. Behaviour that disregards the health or safety of others will not be tolerated. Return-to-program decisions will be made in consultation with Appleby College Health Centre staff to ensure a safe environment for all.

Tampering with safety equipment: Community Members must not tamper with fire equipment, including alarms, fire doors, and fire extinguishers. Any Participant responsible for this breach of conduct will also be liable for any costs associated with, or arising from, activated fire alarms.

Honesty and Integrity
All Community Members are expected to conduct themselves in a manner that reflects honesty and integrity. To ensure a positive experience for every Participant, all communication within the Community, as well as information provided during the application process, must be truthful, complete, and up to date. This includes any relevant medical details, required inclusion support (as applicable), language abilities, home city and school, date of birth, skill-related capabilities (such as swimming), and any other information necessary for appropriate program planning and support.

If information is incomplete, inaccurate, or not updated if/when circumstances change, Appleby College Camps & Academies may be unable to provide the level of care or supervision required. In such situations, continued participation may not be possible. Families are responsible for informing the Camp/Academy Office in writing of any changes to a Participant’s information or needs as soon as they occur.

Response to Breach of the Code of Conduct
A core belief central to all Appleby College Camps & Academies programming is that children are here to learn, experiment and grow – during these important moments, mistakes can naturally be made, and these mistakes do not define our Participants. We always assume the best of our Participants and their families, and believe that inappropriate behaviours, once respectfully addressed, can be rectified and provide valuable opportunities for learning and growth. If, however, despite best efforts on everyone's part and clear communication between all parties, a Participant’s behaviour breaches our Code of Conduct, consequences would follow.

Minor Incidents: In the case of minor incidents, Program staff will speak with all Participants involved and work towards a positive, common resolution, and the day will continue as planned. If and as necessary, Staff involved in these conversations will inform Parents/guardians during or after the Program Day.

Moderate to Severe Incidents: Parents or legal guardians will be notified if any serious violation takes place. Camps & Academies staff commit to working collaboratively with Participants to rectify behavioural issues, and to make all attempts to ensure a safe and enjoyable experience for all. Repeat offenses and/or violations that breach our established Code of Conduct may result in propionate consequences, up to and including removal from the program: Camps & Academies Leadership may require a Participant to either; leave for the remainder of the day, complete a 24-hour reset during which they may not attend programming, or be expelled from the program. If a Participant is required to leave, their parent or guardian must arrange for them to be picked up within one hour of notification. No refunds will be provided for programming missed due to removal or a reset period resulting from a breach of this Code of Conduct.

Property Damage: Any individual who intentionally or negligently causes damage to Appleby College property or the property of another community member may be held responsible for the cost of repair or replacement.

Additional Academic Code of Conduct & Expectations

Applicable to Enrichment, Credit and ESL Participants (Day and Boarding):

In addition to all points noted above, Participants in Academic programs are also required to adhere to the following rules:

Participants are expected to demonstrate personal and academic integrity. Academic dishonesty includes but is not limited to plagiarism, cheating, other academic misconduct, or a demonstrable intention to cheat on examinations, tests, or assignments. Any participant found engaging in academic dishonesty will be asked to leave the program.Instances of academic dishonesty include plagiarism, cheating or a demonstrable intention to cheat on examinations, tests or assignments.
Credits for Academic courses will not be granted to Participants who have been expelled from their respective program.
Self-Sign Out: Enrichment Participants who are not registered for Before and After Care and all Credit and ESL Day Participants are considered Self-Sign Out. These Participants are responsible for following their daily schedule and arriving at the correct location on time, including arrival, classes, lunch and departure. They must make their own way to their classrooms and leave independently at the end of the program day. Participants are not supervised after the end of programming and are to leave campus prior to 4:00pm
Attendance: Enrichment Participants are required to attend all days of programming to earn a certificate,. If a Participant will be absent, they/their parent(s) or guardian(s) must email academy@appleby.on.ca. in advance, or with as much notice as possible if ill.
ESL and Credit Participants must be in attendance for all days of assessment for the course to obtain the credit.

Parents or legal guardians will be notified if any serious violation takes place. Camps & Academies staff commit to working collaboratively with Participants to rectify behavioral issues, and to make all attempts to ensure a safe and enjoyable experience for all. Repeat offenses and/or violations that breach our established Code of Conduct may result in expulsion from the program, the decision of which will be made by Camps & Academies Leadership. Removal from the program for behaviour which violates any section of the code of conduct will not be eligible for refund.

PERSONAL DEVICE / CELL PHONE POLICY
PERSONAL DEVICE / CELL PHONE POLICY – DAY PARTICIPANTS (all programs): To promote physical and cognitive health, focus, well-being, and genuine connection with peers, Participants are encouraged to leave all personal devices at home. Personal devices include cellphones, tablets, smart watches, and other devices of a similar nature that can send/receive messages. Campers: If a Participant chooses to bring a device with them, the device will need to remain in their backpack and may not be used during programming, pick-up / drop-off, snack times, lunch or during Before/After care. Enrichment, ESL Day and Credit Participants will be required to hand in their devices at the beginning of class to staff for the duration of the day. Enrichment, ESL Day and Credit Participants are often encouraged to bring laptops or iPads for their program work; cell phones may not be used in place of these devices and will not be permitted in the classroom. Laptops/iPads, etc. may not be accessed by Participants during breaks or lunch. We understand the importance of parents/legal guardians being able to communicate with their Participant(s) in case of emergency. If there is an emergency and immediate communication is required, parents / guardians can call the Camp office at 1-905-845-4681 ext. 113 if attending Camp or the Academy office at 1-905-845-4681 ext. 179 if attending Enrichment. For non-emergency situations, we ask that parents please refrain from calling their Participant, the Camp or Academy office, and allow Participants to disconnect during their time at Appleby, and to reconnect with themselves and peers. PERSONAL DEVICE / MOBILE PHONE POLICY – BOARDING PARTICIPANTS (all programs): To promote physical and cognitive health, focus, well-being, and genuine connection with peers, boarding Participant device usage will be limited to designated time blocks throughout the programming day. During periods when Participants do not have access to and use of their personal devices, personal devices will be kept in a secure location. Policies as outlined below are in line with Appleby College academic year policies.  Participants have access to their devices at the start of each day before programming commences and during designated evening Personal Time on campus. Devices will be fully accessible to Participants throughout excursion days. Participants will power off and hand in all personal devices/mobile phones each evening at 9:30 pm to the Summer Boarding Staff team to be stored securely overnight Participants will be provided with and taught to use bedside alarm clocks to replace the need for alarms set on personal devices In the event of an emergency where parents/legal guardians/agents need to contact their Participant(s) while they do not have access to their devices, these individuals can call the emergency Duty Phone at +1-289-681-0651. A member of boarding staff will then reach the Participant on behalf of the individual calling.  Watches and other devices that can send or receive calls or messages are not permitted during programming or outside of designated Personal Time and will be collected alongside personal / mobile devices. We understand the importance of parents/legal guardians being able to communicate with their Participant(s) while they are away from home and we encourage family communication during permitted technology hours. As noted above, if there is an emergency and immediate communication is required outside of permitted technology hours, parents may call the Duty Phone to be put in contact with their child. For non-emergency situations, we ask that parents please refrain from calling the Duty Phone and instead reach out to us via email at SummerBoarding@appleby.on.ca or by phone by calling the school at +1-905-845-4681 x 179.
PARENT/GUARDIAN COMMUNICATION POLICY
PARENT/GUARDIAN COMMUNICATION POLICY– DAY PARTICIPANTS (all programs): Communication regarding Participant(s) arriving late or departing early must be made via the Camp office if attending Camp, and the Academy office if attending Enrichment; for safety and administrative reasons, these arrangements cannot be accommodated via direct communication with program Instructors. Camps & Academies staff are not permitted to share personal cell phone numbers with families/guardians/agents. Should a family wish to contact the family of another Participant, the request should come through the Camp or Academy office for facilitation. Parents/Guardians who need to drop something off to their Participant must do so with the appropriate office (Camp or Academy) and may not seek out their Participant during the program day. Early Pick-Ups: Early pick-ups for Day Participants can be accommodated if the pick up occurs prior to 2:00 p.m. Please contact camps@appleby.on.ca for Camp Participants or academy@appleby.on.ca for Credit, ESL Day or Enrichment Participants PARENT/GUARDIAN COMMUNICATION POLICY – BOARDING PARTICIPANTS (all programs): Visit/leave requests may be made via the Summer Boarding office by emailing SummerBoarding@appleby.on.ca to request a form. Once completed, the Leave Form must be submitted to the Summer Boarding office with a minimum of 24 hours' notice, and approval must be received in order for the requested visit/ leave to take place Camps & Academies staff are not permitted to share personal cell phone numbers with families/guardians/agents. Should a family wish to contact the family of another Participant, the request should come through the Summer Boarding office for facilitation. As our Boarding Participants have access to their cell phones during select times only, Parents/Guardians/Agents experiencing any type of emergency during programming hours should call the Duty Phone +1-289-681-0651 to be connected with their Participant.
MEDICAL & VACCINATION POLICIES
MEDICAL POLICY - DAY PARTICIPANTS (all programs): All participants must be in good health to attend programming. Participants who show signs of illness, including fever, vomiting, diarrhea or a contagious condition, should stay home until they have been symptom-free for at least 24 hours without medication. Participants who become unwell during the day will be sent home. VACCINATION POLICY - DAY PARTICIPANTS (all programs): Appleby College Camps & Academies is committed to ensuring the health and well-being of campers, students & staff as our first priority. As such, it is important that all Participants and staff confirm the status of their vaccinations. Routine Immunization Schedule The Ontario Ministry of Health recommends the following Publicly Funded Immunization schedule: Link to Immunization Schedule In the event that Public Health declares an outbreak of any kind, families may be required to produce valid proof of vaccination. MEDICAL POLICY - BOARDING PARTICIPANTS (all programs): All boarding Participants should make every effort to be in good health when they arrive for programming. If a boarding Participant becomes ill during their stay, a nurse will assess them and arrange further medical care if needed. Participants who are unwell, or who show signs of illness, including fever, vomiting, diarrhea or a contagious condition may not attend programming or excursions until they have recovered. Prescription Medication All medication must be disclosed on the medical form at the time of application. Participants who take prescribed medication must be provided with a sufficient quantity for the full duration of their stay and must continue taking it as prescribed throughout their time in our programs. Pre-existing Medical Conditions At the time of application, all pre-existing medical conditions are required to disclosed within the Medical Form. Pre-existing medical conditions are not covered under the medical insurance that Appleby College provides. If Appleby College accepts a participant with a pre-existing medical condition, the family must provide a valid credit card that may be charged for any and all of the participant's health needs during the program. If a family does not disclose a pre-existing condition, Appleby College may withdraw the participant's acceptance or remove the participant from the program, and the family remains responsible for all related medical costs VACCINATION POLICY - BOARDING PARTICIPANTS (all programs): All participants attending International Summer Boarding Programs at Appleby College are required to be fully vaccinated. During the registration process, individuals will be required to upload official immunization records (translated in English wherever possible) to their online profile. Once the Participant’s application is complete and required documents are uploaded, our team will begin the application review process. Full series of the following immunizations are required in order to attend Appleby Summer Programs: MMR (Measles, Mumps, Rubella) Diphtheria, Pertussis, Tetanus, Polio Chicken Pox (Varicella)* If the Participant has previously had chicken pox, this immunization is not required Participants who have not yet received the full series of required vaccinations or are not vaccinated, will be required to obtain them prior to travel and provide official immunization records ahead of program start date.